Now Hiring - Consolidated Flooring - Sales Coordinator in New York, NY

Full description of the position

Job Title: Sales Coordinator Location: New York, NY Reports to: Director of Sales Operations Collaborates with: Sales Associates, Estimators, Project Managers, Vendors, Clients

Job Summary

: The Sales Coordinator is a proactive and detail-oriented professional who supports the sales team in preparing accurate proposals, managing project documentation, and ensuring smooth coordination between clients, vendors, and internal teams. The ideal candidate is a motivated self-starter with strong organizational skills, capable of managing multiple projects, meeting deadlines, and improving processes.

Key Responsibilities

: Proposal & Bidding Support:

• Track and monitor upcoming projects, ensuring all bid opportunities are logged and updated.
• Prepare accurate and detailed quotes using Quote Manager (Filemaker), ensuring proper pricing, quantities, and exclusions.
• Request and confirm pricing from manufacturers and vendors.
• Submit bids and proposals through job management platforms such as BuildingConnected, ProCore, and other industry-related software. Project Coordination & Documentation:
• Order and track samples from manufacturers, maintaining organized submittal logs.
• Work closely with estimators to develop seaming diagrams and ensure project specifications are met.
• Prepare and manage all necessary documentation, including transmittals, submittals, and purchase orders.
• Verify material availability and place orders upon project approval. Active Job Support:
• Maintain and update change order logs, ensuring all modifications are documented and processed promptly.
• Coordinate with project managers to ensure installation teams have all required documentation and materials.
• Assist in resolving any sales-related issues or project discrepancies by collaborating with internal departments and external partners. Skills &

Qualifications

:

• Highly proactive and motivated with the ability to take initiative and work independently an in a group setting.
• Strong attention to detail and organizational skills to manage multiple projects simultaneously.
• Effective communicator with excellent written and verbal skills to interact with clients, vendors, and internal teams.
• Ability to prioritize and meet tight deadlines in a fast-paced environment.
• Proficiency in Microsoft Office Suite.
• Experience in the flooring or construction industry and/or an industry-related CRM and quoting software is preferred but not required. Why Join Us? This role is perfect for a proactive and detail-driven individual who thrives in a collaborative, fast-moving environment. If you enjoy problem-solving, coordinating multiple tasks, and supporting a high-performing sales team, we encourage you to apply. Job Type: Full-time

Benefits

:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance Schedule:
• Monday to Friday Work Location: In person