Now Hiring - Confidential - Operations Coordinator - Luxury Residential Real Estate Team in Newport Beach, CA

Full description of the position

About the Company: Executive Assistant - Real Estate Team Full-Time | California Real Estate License Required Are you a highly organized go-getter with a passion for real estate? Are you a friendly, people-person - with the confidence to communicate professionally with high-end clientele? Join one of the top-performing and fastest-growing small real estate teams as our Executive Assistant! This is a high-impact role where you'll wear many hats--from operations to marketing to client care --helping us grow while keeping the business running like a well-oiled machine. What You 'll Be Doing Operations & Admin Support

• Manage daily operations to keep the team on track and organized
• Maintain systems, files, SOPs, checklists, and Google Drive
• Schedule and confirm showings, listings, and buyer appointments
• Process and manage team emails and internal task follow-ups
• Assist in budgeting, expense tracking, and profit/loss reviews Marketing & Social Media
• Coordinate marketing materials and campaigns with the team
• Manage the print & digital content calendar
• Draft and post engaging social media content (until role grows)
• Email monthly marketing updates to clients
• Organize events, gifts, and home anniversary outreach Client & Transaction Coordination
• Support listing and buyer appointments, including valuation prep
• Coordinate inspections, repairs, staging, and vendor logistics
• Input listings into MLS and online platforms
• Monitor CRM activity (Follow Up Boss, RealScout), set up tasks and follow-ups
• Ensure accurate and timely document handling across transactions Team Growth & Development
• Build out team training resources and "how-to" videos
• Help lead accountability systems and track team performance
• Assist with hiring and onboarding future team members
• Support Team Leader's development projects as needed What We 're Looking For
• Active California Real Estate License (required)
• Friendly, professional communicator with a positive attitude
• Strong multitasker who thrives in fast-paced environments
• Great attention to detail and follow-through
• Tech-savvy with Mac OS, Google Suite, Trello, CRMLS, Follow Up Boss, Mailchimp, and more
• Available on weekends as needed
• AA or Bachelor's degree preferred Why Join Us?
• Be part of a high-energy, growth-focused team
• Variety in your work--operations, marketing, client relations, and more
• Opportunities to grow into leadership or specialized roles
• Collaborative, supportive, and driven team culture Job Type: Full-time Pay: From $6,500.00 per month

Benefits

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• Paid time off Schedule:
• Monday to Friday
• Weekends as needed Work Location: In person