Now Hiring - Nacole Ricks - Aline Enterprise Group - Listing and Transaction Manager + Executive Assistant in San Antonio, TX

Full description of the position

Listing and Transaction Manager + Executive AssistantAline Enterprise Group

About the Role

This role is vital to the daily operations of a fast-moving real estate business that includes sales, investing, and wholesaling. You will manage listings, transactions, projects, marketing tasks, open houses, social media posting, and time-sensitive duties. You must work with speed, accuracy, and full accountability. If you are looking for a stepping stone into sales, this is not the job. This position is for someone who is steady, confident, and able to handle a heavy workload without drama. The pace is fast, priorities shift often, and deadlines are non-negotiable. Autonomous execution and task completion are the core requirements.

Who You Are

• Quiet and focused. You stay calm, think clearly, and finish what you start.
• Confident. You take initiative, communicate well, and push tasks forward without waiting to be told twice.
• High-energy multitasker. You move fast, stay organized, and juggle several deadlines at once.
• Detail-oriented with clean follow-through.
• Comfortable with clients and able to handle updates, scheduling, and basic negotiation support.
• Able to figure things out independently. You get approval for cost-based or client-sensitive items, but you handle the rest.
• Reliable, structured, and consistent.
• No interest in drama, excuses, or slow environments.
• Real estate experience is helpful. Adaptability and operational skill are essential. Core

Responsibilities

Listing Management

• Manage seller files from first contact through executed agreement.
• Secure signatures and maintain accurate documentation.
• Enter and update data in MLS, CRM, and transaction systems.
• Coordinate repairs, staging, cleaning, photography, signage, access, and pre-market tasks.
• Set up lockboxes, signs, key copies, and open house materials.
• Host open houses when required.
• Maintain weekly communication with sellers and track showing feedback.
• Coordinate inspections, receipts, re-inspections, walk-throughs, and closings.
• Ensure closing gifts and follow-up reviews are completed. Transaction Management (Buyers)
• Manage buyers from tour scheduling through closing and key delivery.
• Oversee inspections, vendor coordination, documents, and updates.
• Assist with repair negotiations and appraisal issues.
• Coordinate moving timelines, possession, and post-closing tasks.
• Ensure all information is entered cleanly and updated in the system. Executive Assistant

Duties

• Manage schedules, inbox priorities, forwarded calls, and urgent requests.
• Handle errands and site visits using your own vehicle.
• Support tours, events, and property prep when needed.
• Complete tasks fully and on time, with clear communication and follow-through.
• Keep deadlines visible and prevent bottlenecks. Project Management
• Track and complete itemized tasks assigned by leadership.
• Support accounting and bookkeeping by recording transactions and organizing documents.
• Coordinate marketing needs for listings and business projects.
• Post approved content and assist with social media tasks. Affiliate and Database Support
• Maintain a clean database with accurate information.
• Coordinate referral gifts, closing gifts, and partner follow-ups.
• Help organize meetups, team events, and client events. What You Will Not Be Doing
• Cold calling
• Sales
• High-level negotiations Key Software MLS systems, Docusign, Zipforms, MS Office, Go HighLevel, iWork, G-Suite, OneDrive, and general CRM and workflow tools. You must pick up new systems quickly. Success Looks Like
• Zero missed deadlines
• Files processed cleanly and on time
• Marketing, social media, and operational tasks completed without reminders
• Leadership gains 20 to 30 hours a week of freed time
• You maintain accuracy while keeping pace with shifting priorities
• Problems are handled before they become problems
• Tasks are completed fully, cleanly, and on time Details
• Hours: 30+ hours weekly, M-F 9:30 am to 4:00 pm, with required flexibility on nights and weekends
• Location: Hybrid -- approx. 30% field, 50% office, 20% remote
• Job Type: Full-time or part-time
• Pay: Base $36,000 plus bonuses
• Bonus: $125 per transaction over 15 transactions per month
• Vehicle: You use your own car for errands and property visits Non-Negotiable Autonomous execution. If you cannot run your work without constant direction, this is not the role. Job Types: Full-time, Contract Pay: $36,000.00 - $40,000.00 per year Experience:
• Office management: 2 years (Preferred) Location:
• San Antonio, TX 78229 (Required) Ability to Commute:
• San Antonio, TX 78229 (Required) Work Location: In person