Now Hiring - Grand Hyatt Deer Valley - Sales Site Coordinator in Park City, UT

Full description of the position

Summary The Grand Hyatt Deer Valley Hotel is in the famed Deer Valley ski resort and approximately 40 minutes from the Salt Lake City International Airport. The Grand Hyatt Deer Valley Hotel is part of a new development, planned to incorporate 17 ski lifts, 1,600 residential units, 8 hotels with a total of 1,350 rooms, 250,000 square feet of conference and retail space, and one of the largest ski beaches in the world. The Grand Hyatt is comprised of 436 luxury accommodations including 381 guest rooms and 55 residential units with approximately 30,000 square feet of versatile indoor meeting space, lobby level 3-meal restaurant and bar, signature bar, pool/aprs ski bar and grill, coffee bistro, large outdoor event terrace, pool and 3 whirlpools, kids club, and fitness area. Hyatt is a place where high expectations aren't just met-they're exceeded. It's a place of outstanding rewards, where talent opens doors to exciting challenges in the hospitality industry. It's a place where career opportunities are as unlimited as your imagination. Discover your place to shine in our warm, respectful, and inclusive culture.

Job Summary

The Sales/Site Coordinator supports the Sales team by managing key administrative responsibilities and acting as the primary logistical lead for all site inspections and client visits. While the Sales Manager is the clientfacing representative during the site, the Sales/Site Coordinator works behind the scenes to ensure every detail is flawlessly arranged. This includes preplanning, coordination with internal and external partners, dayof execution, and postsite followup. This role is ideal for a highly organized, detailoriented professional who excels at anticipating needs, preventing issues before they arise, and ensuring a seamless experience for both clients and the Sales team.

Key Responsibilities

• Site Planning, Coordination & Execution
• Leads all advance planning for site inspections, ensuring every detail is arranged before the Sales Manager meets with the client.
• Coordinates all logistical aspects of sites, including room blocks, meeting room setup, transportation, amenities, welcome notes, dining arrangements, and vendor coordinationwhether on property or at an external venue.
• Creates comprehensive site itineraries, confirming all timing, touchpoints, and expectations with relevant departments.
• Performs presite walkthroughs to confirm setups, cleanliness, brand standards, and readiness.
• On the day of the site, stays ahead of the schedule, ensuring all departments execute their components seamlessly.
• Troubleshoots issues before they impact the client, communicating proactively with Sales Managers and operational teams.
• Conducts postsite followup, tracks outcomes, and documents leads generated from site activity.
• Supports VIP arrivals and serves as an onsite concierge resource when needed. Sales Administration & Department Support
• Prepares and assists with proposals, contracts, presentations, reports, and data analysis to support Sales Managers.
• Inputs new leads, maintains accurate customer data, updates CRM/sales systems (e.g., Envision), and manages departmental organization.
• Answers incoming inquiry calls, qualifies leads, and ensures timely response.
• Maintains organized digital and physical sales files and coordinates the flow of paperwork between departments.
• Drafts thankyou letters, confirmation materials, and other client communications to support consistent followup.
• Supports special projects and assists the Director of Sales with administrative tasks. Customer Service & Internal Communication
• Exhibits a professional, servicefocused approach in all interactions with clients and colleagues.
• Understands client needs in advance to ensure their expectations are met or exceeded during the site.
• Collaborates with Operations, Events/Convention Services, and other departments to ensure accuracy and consistent execution of client requirements.
• Attends departmental meetings to stay informed of upcoming groups, operational needs, and siterelated updates. Sales & Revenue Support
• Assists Sales Managers in identifying upsell opportunities during preplanning and site preparation.
• Ensures property spaces and amenities are presented in their best light during tours.
• Conducts basic market or client research to support Sales Managers in tailoring proposals.
• Maintains knowledge of property offerings, competitive advantages, and local event venues to enhance site presentations. Why Work at Hyatt?
• Free room Nights, Discounted and friends & Family room rates
• Medical, Dental and vision insurance with only 30-day waiting period
• !
• 401K with company Match
• Free employee meal during shift
• Generous paid time off
• Tuition reimbursement
• Employee stock purchase plan
• Discounted Ski Passes
• Excellent training, professional development and more
• Applicable for FT Year Around Positions All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Qualifications

• Highly organized and detail-oriented, with the ability to anticipate needs
• Strong communication skills, both written and verbal
• Service-minded with a proactive, solutiondriven approach
• Ability to manage multiple projects and shifting priorities
• Strong analytical skills and working knowledge of computer applications
• Teamoriented, collaborative, and dependable
• Thrives in a fastpaced environment
• Hotel experience highly preferred