Now Hiring - Complete Staffing Solutions - Sales Administrative Assistant in Burlington, MA

Full description of the position

Job

Overview

We are seeking a dedicated and organized Sales Administrative Assistant to join our dynamic sales team. In this role, you will provide essential administrative support to ensure the smooth operation of sales activities, assist with client communications, and manage various office functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency with office management tools. This position offers an opportunity to contribute to a fast-paced environment where attention to detail and proactive support are highly valued.

Responsibilities

• Serve as the first point of contact at the front desk, greeting visitors and managing multi-line phone systems with professionalism and courtesy.
• Handle incoming calls, direct inquiries appropriately, and maintain excellent phone etiquette.
• Manage calendar appointments, schedule meetings, and coordinate travel arrangements for sales staff.
• Maintain accurate records through data entry, filing, and document proofreading to ensure information integrity.
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Assist with office management tasks such as supply ordering, filing systems, and general clerical duties.
• Provide exceptional customer support by responding promptly to client inquiries via phone or email.
• Organize and update customer databases, ensuring data accuracy and confidentiality.
• Prepare reports, presentations, and correspondence using Microsoft Office and Google Workspace tools.
• Contribute to team efforts by supporting personal assistant tasks and managing time-sensitive projects efficiently.

Qualifications

• Proven office management or administrative experience in a professional setting.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and data entry skills.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Bilingual abilities are a plus to effectively communicate with diverse clients.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Demonstrated attention to detail in proofreading and document management.
• Effective phone etiquette and customer service skills for engaging with clients professionally.
• Familiarity with multi-line phone systems, filing procedures, and calendar management.
• Previous clerical or administrative experience combined with strong time management capabilities. If you are an energetic professional eager to support a vibrant sales team through exceptional administrative expertise, we encourage you to apply today. Join us in fostering a productive environment where your skills can make a meaningful impact. Pay: $32.00 - $38.00 per hour

Benefits

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• Health insurance Work Location: In person